The Data Protection Act, 1988 and the Data Protection (Amendment) Act, 2003, safeguard the privacy rights of individuals with regard to personal data i.e. data relating to them which is held on computer files or in manual files which are structured or searchable by reference to individuals.
The Citizens’ Assembly Data Protection Policy outlines how we comply with the Data Protection Acts 1988 and 2003 that govern the collection, processing, retention, use and disclosure of information relating to individuals.
Data Protection Principles
The Citizens’ Assembly shall perform its responsibilities under the Data Protection Acts in accordance with the following eight Data Protection principles:-
- Obtain and process information fairly;
- Keep it only for specified, explicit and lawful purposes;
- Use and disclose data only in ways that are compatible with these purposes;
- Keep data safe and secure;
- Keep data accurate, complete and up-to-date;
- Ensure that data is adequate, relevant and not excessive;
- Retain data for no longer than is necessary for the purpose(s) for which it is acquired;
- Give a copy of his/her personal data to the relevant individual on request.
The Citizens' Assembly is an exercise in deliberative democracy, placing the citizen at the heart of important legal and policy issues facing Irish society today. With the benefit of expert, impartial and factual advice, the 100 citizen members will consider a number of topics referred to them. Their conclusions will form the basis of a number of reports and recommendations that will be submitted to the Houses of the Oireachtas for further debate by our elected representatives.
All staff and those contracted to work with or provide a service to the Assembly are firmly committed to ensuring personal privacy and compliance with Data Protection legislation.
The Assembly operates under six key principles – Openness, Fairness, Equality of Voice, Efficiency, Respect and Collegiality.
We have committed to protecting the privacy of our Members through our agreed Rules and Procedures. Member details are collected for information purposes only and only names and general areas where members come from will be made public. All other details will be treated in strictest confidence.
We have also clearly outlined our policy on the publication of personal details in respect of the Submissions process on our website www.citizensassembly.ie.
- All submissions received will be published on the website and displayed with a full name (first name, surname)/name of organisation, if appropriate.
- Anonymous submissions will not be accepted.
- In the case of personal stories and sensitive submissions, all personal data and related identifiable details will be removed or redacted if requested.
Personal information provided by experts, speakers and other contributers to the Assembly’s deliberations will only be publicised with their knowledge and/or permission.
This Policy will be reviewed regularly in light of any legislative or other relevant developments.